The Society for Imaging Informatics in Medicine (“SIIM”) offers the Data Usage and Privacy Statement outlined herein as a guide for both SIIM members and nonmembers [“User(s)”] utilizing the Society for Imaging Informatics in Medicine Web site (“Site” and “the Site”). Please read all information carefully. By using this Web site, Users agree to be bound by these Terms. If Users accept these Terms, they should periodically review these Terms as SIIM may revise them from time to time as may be necessary.
Applicability and Eligibility
Collection and use of Personal Information
1. Purpose of collecting and processing the data
We collect and process your data to provide you with the goods or services you have requested or purchased from us, including membership services, events, publications and other content, certification, and training. We use this information to refine our goods and services to better tailor them to your needs and to communicate with you about other services we offer that may assist you in your career or otherwise help you to advance your career. We may also use this information to help us understand our members’ needs and interests to better tailor our products and services to meet your needs.
2. Personal information we collect -includes but not limited to:
- First, Middle and last name
- Job title
- Work and personal Email address
- Phone number
- Mobile Phone Number
- Work address
- Mailing Address
- Demographics: gender, ethnicity, preferred pronoun, profession, occupational setting, degree/certification, year of birth
- Shipping and billing information, credit or debit card number, card expiration date, CVV code credit card information or other preferred payment means (collectively known as ‘Payment Information’)
- Documentation required for approving and/or renewing memberships and certifications.
Members may voluntarily provide additional information in their My SIIM Account profile, such as information about their number of years in the industry, and the like.
Collecting birth year allows us to a) verify members are age 16 or older, b) better understand SIIM’s membership demographics, and c) tailor SIIM’s professional development opportunities.
When creating an account on SIIM.org, an active address and email address is required. As your email address will become your username, your email address may become public. You may change your email address at any time by selecting the “Security & Profile” option, located in the side navigation of My SIIM Account after signing in.
3. How do we gather your information
The above personally identifiable information may be gathered from:
- Our online web portal when you create an account and sign up for membership, renewals, etc.
- Contest or sweepstakes registration
- Registration process for subscription sites or services
- In connection with content submissions, community postings (e.g., chat and bulletin boards), suggestions, voting/polling activities and transactional areas.
4. How do we use your information
- We process your personal information for membership administration, to deliver member benefits, and to inform you of our events, content, and other benefits or opportunities associated with your membership. We may also use this information to help us understand our members’ needs and interests to better tailor our products and services to meet your needs.
- Events and Webinars
We host events throughout the year, including our annual conference, webinars, courses and trainings (collectively “events”). If you are a member and register for one of our events, we will access the information in your member account to provide you with information and services associated with the event. If you are not a member and you register for one of our events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the event. If you are a presenter at one of our events, we will collect information about you including your name, employer and contact information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-event information including details on upcoming events you may be interested in.
We reserve the right to use any photograph/video taken at our events, without the expressed written permission of those included within the photograph/video. We may use the photograph/video in publications or other media material produced, used or contracted including but not limited to brochures, invitations, books, newspapers, magazines, television, websites, social media etc.
Advertising and Mailing Lists
Additionally, users should be aware that when they voluntarily disclose personally identifiable information (e.g., user name, e-mail address) on the bulletin boards or in the chat areas of SIIM Site, that information, along with any substantive information disclosed in the user’s communication, can be collected and correlated and used by third parties and may result in unsolicited messages from other posters or third parties. Such activities are beyond the control of SIIM.
SIIM provides mailing list to corporate affiliates, sponsors and others. You may opt out of this activity by contacting SIIM at firstname.lastname@example.org.
You may edit your member profile to opt out of being searchable in the SIIM Member Directory by notifying email@example.com.
If you reside in the European Union, you may request to be forgotten, per the General Data Protection Regulation (GDPR), by notifying the SIIM Membership Services Department at 703-723-0432 x323 or firstname.lastname@example.org.
In addition to producing original content, SIIM may subscribe to news feeds and blogs produced by others, which we often link to from SIIM’s Site. This means a User may find oneself on SIIM Site or reading an email where SIIM will offer a link to another organization’s web site for additional relevant content. At these times, the User will be leaving our web site. SIIM is not responsible or liable for content provided by these third-party websites or personal information they may happen to gather from you.
Some individuals who use SIIM services are not SIIM members and may still receive our communications by virtue of the relationship with SIIM. SIIM may retain contact information (first name and last name, an email address, and the country in which you live) for this purpose. We do not share this information with any third party other than to store the information in our database.
You may manage your subscriptions by subscribing or unsubscribing at any time. You also may opt out of email communications by contacting SIIM.
We collect information related to purchases if you choose to purchase goods and services from us. You may provide certain information to complete payments, including your credit or debit card number, card expiration date, CVV code, and billing address (collectively, “Payment Information”), along with your name and billing, and shipping address, to complete payment transactions. Per PCI Compliance, we do not accept credit card information via email. Credit card information received via secure fax, phone, or mail is entered into a secure system and then deleted and destroyed.
Access to your Information
Users can access, correct, delete, or modify their personal information through their My SIIM Account. SIIM welcomes users to contact us regarding the information we have collected about you, including the nature and accuracy of the data collected about you, to request an update, modification, or deletion of your information, to opt-out of certain services, or to withdraw any consent you may have granted. Please note that if you choose to delete your information or opt-out of the collection and use of your information, certain features may no longer be available to you. You can exercise your right to be forgotten by contacting SIIM. Users may also opt-out of receiving certain communications by following the unsubscribe process described in an email communication, or by contacting our office directly.
By submitting such requests to organizations, individuals are entitled to receive:
- Confirmation that their personal information is being processed.
- Access to that information.
- The organization’s lawful basis for processing.
- The names or categories of any third parties that the information has been shared with;
- The estimated period for which the personal data will be stored (or, if this hasn’t yet been decided, the criteria used to determine that period);
- Any relevant information about how the personal data was obtained; and
- Information about automated decision-making, including profiling, and the reasoning for and potential consequences of the automation.
Sharing Information with SIIM Service Providers
Information about your purchases are maintained in association with your membership or profile account. The personal information we collect from you is stored in a database hosted by a third party. The third party does not use or have access to your personal information for any purpose other than cloud storage and retrieval. Other third-party vendors used by SIIM may store data for the provision of services.
We may use IP addresses to analyze trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information. Additionally, for systems administration, detecting usage patterns and troubleshooting purposes, our web servers automatically log standard may access information including browser type, access times/open mail, URL requested, and referral URL. This information is not shared with third parties and is used only within this Company on a need-to-know basis. Any individually identifiable information related to this data will never be used in any way different to that stated above without your explicit permission.